How to Get Started with Routine (2026 Guide)

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Routine — A productivity app merging tasks, calendar, and notes around time-blocking — tasks get scheduled onto the calendar rather than living in a separate list. Here's the fastest sensible path from signup to real value.

Getting started, step by step

1. Step 1. Connect your calendar(s) first — the whole model depends on seeing real availability
2. Step 2. Dump tasks into the inbox via the quick-capture hotkey during the day
3. Step 3. Each morning, drag today's 3-4 real tasks onto calendar blocks
4. Step 4. Attach notes to meetings so prep and follow-ups live on the event
5. Step 5. Review the unscheduled backlog Friday; anything three weeks stale gets deleted or delegated

One mistake to avoid

Not a project management tool — no client-facing boards, no issue tracking. It's personal/team scheduling.

Cost to expect

Free tier; paid plans add team features and integrations.

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